Our calculator helps you make informed decisions, ensuring you invest in the right automation projects to maximise your returns.
Describe your process
To receive an accurate estimate for your complete automation solution, please describe the process you are targeting for automation. Understanding the specifics of your current operations will allow us to calculate potential ROI gains and outline the timeline to deliver a fully-operational, automated system in a production environment.
For a more detailed discussion and to kickstart your automation journey, please contact us today.
Process Name
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Name of the process that would benefit from being automated.
Please select your answer.
Process Description
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Short description of what steps are involved in the process.
Please select your answer.
1. How many people are involved with the process?
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This is the number of people that take an active role in completing the process, such as anyone that takes an action or makes a decision, etc. Don't include any passive participants, eg if someone will be receiving an email or an IM message, they don't need to be included.
Please select your answer.
2. How many steps are in the process?
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A step is an activity that is usually completed in one go. For example, “Sending an email” is a single step, or “Scan the spreadsheet”. Don’t include any supporting actions, such as “Log on to email”.
Please select your answer.
3. How structured are the documents?
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Structured documents, or inputs, are those that a robot will find easy to understand. These are usually document types that obey strict formatting and character rules, such as CSV files, or Excel Spreadsheets. PDF documents can be considered as having 'some structure' if the layout will always be the same, eg invoices from the same supplier
Please select your answer.
4. How simple is the process?
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Simplicity is a measure of how many variations there might be for a given process. If for example a process always has the same 5 steps and no exceptions, then it's a simple process. If on the other hand if the robot would have to make a choice, based on some input, or if had to handle specific error scenarios, then it has some complexity to it.
Please select your answer.
5. How many systems or applications are involved?
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Consider how many systems or applications would be providing inputs or receiving outputs from the process. Think only in terms of the application or system that the bot would be interacting with. For example, sending an email requires only 1 application - the email client itself. It does not include a 'mail server or any other back-end system as the bot would not interact with them directly.
Please select your answer.
6. What kind of systems apps are involved?
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Select the kinds of applications and systems that are used the process.
Please select your answer.
Summary of your process
Calculated results
Based on you answers, we estimate your complete automation solution can be delivered in . This includes analysing your existing process to calculate potential ROI gains, right through to delivery of a fully-operational, automated solution in a production environment. For more details, get in touch to start your automation journey today.
Detailed result explained
We use a complexity matrix to help estimate how long it takes to deliver an automation journey, based on the information you give us. This calculation is based on two factors: Effort and Complexity. The Effort component helps us understand the size of the process in terms of how many steps there. Each step is typically an input, an output or an action. The Complexity component helps us understand what factors can extend the implementation journey, in terms of additional error handling, decision branches, processing unstructured datasets, etc.
We use the complexity calculation as a multiplier against the effort calculation, to give a more realistic illustration of what we expect your final implementation journey will look like. Remember, complex processes can often be resolved into smaller, simpler processes, that are easier to estimate and easier to implement - meaning your automation journey might be better resolved as a collection of fully automated RPA bots, working together to deliver a complete solution. Why not get in touch to see what benefits automation could bring to your business.
To accurately calculate the potential Return on Investment (ROI) from automating your process, we need to gather some specific information about your current operations. Please provide answers to the following questions to help us assess the efficiency gains and cost savings you can expect from automation:
1. How often is the Process executed ?
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This is the frequency of executing the process end to end. E.g. If the process is carried out daily to clear all the transactions then select daily. Or if it is done weekly like a reconciliation process then choose weekly. In some cases, process may be done monthly or quarterly like Netting and Settlement processes, in which case select monthly.
Please select your answer.
2. What is the activity volume
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In each execution, how many transactions or records are processed? Eg. Every day, if 200 invoices are processed on average, then enter 200 in the activity volume.
Please select your answer.
3. What is the average processing time per transaction? (in minutes)
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This is the total time taken to complete a single transaction or record. Eg. If each invoice takes about 10min to be processed, then enter 10 in the average time taken.
Please select your answer.
minutes
4. What is the total error/exception rate in percentage of the total volume?
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This is the total number of exceptions/outliers to the process in percentage. Eg. If 20 invoices out of every 200 requires additional information or fails for data mismatch, then Total Error/Exception rate is 10%
Please select your answer.
%
5. Average processing time for errors/exceptions if any. Enter 0 if not applicable.
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This the time taken for only the exceptions/outliers. Generally the errors require more time to process. Eg. invoice that does not have PO reference needs additional follow up with vendors. This could take 10min more than usual processing. (Leave out the wait time which can be a day or two in such cases)
Please select your answer.
minutes
Cost Analysis
The Process that you shared for ROI Evaluation does not show any Quantitative benefits in being automated. Instead, there could be Qualitative benefits in the automation like employee morale, accuracy/precision of results for finance critical processes, extensive logging for audit purposes etc. Please reach out to our consultants for an in-depth analysis.
There is also an ROI Calculation shown below for the Invoice Reconciliation Automation from one of our customers. The figures show that for a volume of ~30000 invoices a month handled by a team of 8 Clerks, the ROI Graph shows positive ROI from the 11th Month of Project start and the RPA Benefits are shown from as early as 3 months from the Project start.
Cumulative Values
Month on Month Values
Summary of your process
Calculated results
Based on you answers, we estimate your complete automation solution can be delivered in . This includes analysing your existing process to calculate potential ROI gains, right through to delivery of a fully-operational, automated solution in a production environment. For more details, get in touch to start your automation journey today.
We use a complexity matrix to help estimate how long it takes to deliver an automation journey, based on the information you give us. This calculation is based on two factors: Effort and Complexity. The Effort component helps us understand the size of the process in terms of how many steps there. Each step is typically an input, an output or an action. The Complexity component helps us understand what factors can extend the implementation journey, in terms of additional error handling, decision branches, processing unstructured datasets, etc.
We use the complexity calculation as a multiplier against the effort calculation, to give a more realistic illustration of what we expect your final implementation journey will look like. Remember, complex processes can often be resolved into smaller, simpler processes, that are easier to estimate and easier to implement - meaning your automation journey might be better resolved as a collection of fully automated RPA bots, working together to deliver a complete solution. Why not get in touch to see what benefits automation could bring to your business.
